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Sessions

Sessions

Monitor POS cashier sessions, expected vs actual takings, and close open shifts from Office.

In FoodEase Office: Open this page

Sessions tracks when a staff member logs in and starts their shift on the Point of Sale (POS). Each session records expected payment totals from POS activity and lets managers enter actual cash, card, and other payment counts when the shift ends.

Who can use this page?

You need the View Sessions permission (CAN_VIEW_SESSIONS).

How to open Sessions

  1. Log in to FoodEase Office.
  2. In the sidebar, click Sessions.

![Sessions page](/docs/screenshots/sessions/sessions.png)

Page overview

| Area | What it does |
|------|----------------|
| Active Sessions | Count of sessions that are not yet closed |
| Expected Revenue | Sum of expected payment totals across loaded sessions |
| Actual Revenue | Sum of actual payment totals recorded when sessions were closed |
| Search By Name | Filter the table by staff name |
| Select Status | Show Open or Closed sessions |
| Select Revenue Center | Limit results to one revenue centre |
| Date range filter | Set start and end dates, then submit to reload sessions |

On first load, Sessions defaults to roughly the last two days for your profile revenue centre and Open status.

Filter sessions

  1. Choose Open or Closed from Select Status.
  2. Pick a Revenue Center (defaults to your profile centre).
  3. Set the date range using the date picker and click the filter submit button.
  4. Optionally type in Search By Name to narrow by cashier name.

Session table columns

| Column | Description |
|--------|-------------|
| Status | Open or Closed |
| Staff Name | Cashier who opened the session |
| Closed By | Manager or staff who closed the session (when closed) |
| Date Created | When the session started |
| Revenue Center | Outlet where the session ran |
| Actual / Expected (Cash, Card, Transfer, Third Party, ChowDeck) | Payment-type breakdown |
| Actual Total / Expected Total | Sum of all payment types for that session |

Amounts use your restaurant number format.

Close an open session

Only Open sessions show an Edit action.

  1. In the session row, open Actions and click Edit.
  2. In the session modal, enter actual counts for each payment type:
  • Cash
  • Card
  • Transfer
  • Third party
  • ChowDeck (if used)
  1. Confirm to close the session.

FoodEase compares actual totals to the expected values from POS. On success you see Session Closed Successfully and the session status changes to Closed.

Tip: Reconcile sessions daily. Large gaps between expected and actual totals often point to missing payments, wrong tender types, or checks still open on POS.

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