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Inventory

Vendors

Manage supplier records, contact details, and item associations for purchasing.

In FoodEase Office: Open this page

Vendors are your suppliers. Maintain company details, banking information, compliance documents, and linked stock items so Requisitions and Purchase Orders reference the correct supplier.

![Vendors list page](/docs/screenshots/inventory/vendors.png)

Who can use this page?

Users need at least one of:

  • Create Vendor
  • Edit Vendor

How to open Vendors

  1. Log in to FoodEase Office.
  2. Sidebar → Inventory → Vendors.

Page overview

| Column | Description |
|--------|-------------|
| Company Name | Vendor business name |
| Phone | Primary phone number |
| Email | Contact email |
| Bank | Bank name |
| Acc. No | Account number |
| Website | Vendor website |
| Location | Vendor address summary |
| Status | Active or Inactive |
| Actions | Edit or toggle status |

| Tool | Description |
|------|-------------|
| Search Vendors | Filter list by company name |
| Add | Create a new vendor |
| Export | Download vendor list as Excel |

Create a vendor

  1. Click Add → /dashboard/stocks/create-vendor.
  2. Complete required fields:

| Field | Description |
|-------|-------------|
| Name | Company name |
| Address | Vendor address |
| Email | Primary email |
| Purpose | Reason for engagement |
| Bank / Account Number | Payment details |
| Phone Number | Primary contact (min. 11 digits) |
| Secondary Contact | Alternate phone |
| CAC Registration Number | Company registration |
| Tax Identification Number | Tax ID |
| Product Categories | Categories supplied (multi-select) |
| Store Locations | Locations this vendor serves |
| Items | Stock items supplied (via item picker) |

  1. Optionally upload NAFDAC, CAC, or menu list PDFs.
  2. Save — you return to the Vendors list with a success notification.

Edit a vendor

  1. Open Actions → Edit on a row.
  2. Update details on /dashboard/stocks/edit-vendor/{id}.
  3. Save changes.

Activate or deactivate

Use Actions → Toggle to activate or deactivate a vendor. Inactive vendors remain in history but should not be selected for new orders.

Search and export

  • Type in Search Vendors to filter by name (client-side filter).
  • Click Export to download the current list as Vendor List Excel.

Best practices

  • Link Items on the vendor record to speed up requisition and receipt matching.
  • Keep Bank and Account Number accurate for accounts payable.
  • Upload compliance PDFs where your operation requires supplier verification.
  • Deactivate vendors you no longer use instead of deleting historical links.

Related guides