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Inventory

Stock Receipt

Record goods received against purchase orders and manage receipt approval.

In FoodEase Office: Open this page

Stock Receipts document inventory received from vendors. Receipts can be linked to completed purchase orders and go through create, edit, and approval steps before stock levels update.

![Stock Receipt list page](/docs/screenshots/inventory/stock-receipt.png)

Who can use this page?

Users need at least one of:

  • Create Stock Receipt
  • Approve Stock Receipt
  • Approve Own Receipt

How to open Stock Receipt

  1. Log in to FoodEase Office.
  2. Sidebar → Inventory → Stock Receipt.

Page overview

| Column | Description |
|--------|-------------|
| Receipt Id | Receipt reference (click to view) |
| Purchase Order Id | Linked PO (if applicable) |
| Requisition Id | Original stock request |
| Receipt Amount | Total value of the receipt |
| Date Created | When the receipt was created |
| Invoice Date | Supplier invoice date |
| Received By | Staff who recorded receipt |
| Vendor | Supplier name |
| Delivery Location | Store location receiving goods |
| Status | Workflow state |
| Actions | View or edit |

| Filter / tool | Description |
|---------------|-------------|
| Date range | Load receipts for a period |
| Vendor | Filter list by supplier |
| Location | Filter by delivery location |
| Generate PDF | Print the list |
| Export | Download as Excel |
| Create | Start a new receipt |

Create a stock receipt

  1. Click Create (requires Create Stock Receipt).
  2. You are taken to /dashboard/stocks/create-stock-receipts.
  3. Select a completed purchase order (or follow the external receipt flow if applicable).
  4. Enter receipt details:

| Field | Description |
|-------|-------------|
| Invoice Date | Date on the supplier invoice |
| Line items | Quantities and costs received per item |
| Invoice image / PDF | Optional supporting documents |

  1. Save as draft or submit for approval depending on the form actions available.

Receipt lines are pre-filled from the selected purchase order where possible.

Edit or approve a receipt

  • Draft receipts open the edit screen (/dashboard/stocks/edit-stockReceipt/{id}).
  • Submitted receipts open the view page (/dashboard/stocks/view-stockReceipt/{id}) where approvers can Approve or Reject (requires Approve Stock Receipt or Approve Own Receipt as configured).

Search and filter

  • Set a date range to load receipts.
  • Filter by Vendor or Delivery Location using the dropdowns at the top (when data is loaded).
  • Use Export or Generate PDF for reporting.

Best practices

  • Match Invoice Date and amounts to the supplier invoice before approval.
  • Attach invoice PDFs or images when your process requires audit trails.
  • Complete Purchase Orders before creating receipts against them.
  • Review Stock Ledgers after approval to confirm quantities posted.

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