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Inventory

Requisition

Create, submit, and approve purchase requisitions for stock replenishment.

In FoodEase Office: Open this page

A Requisition (stock request) is the first step in the purchase workflow. Staff request items for a delivery location, save as draft or submit for approval, and approvers confirm before a Purchase Order is raised.

![Requisition list page](/docs/screenshots/inventory/requisition.png)

Who can use this page?

Users need at least one of:

  • Create Stock Request — create and edit draft requisitions
  • Approve Stock Request — approve or reject pending requisitions

How to open Requisition

  1. Log in to FoodEase Office.
  2. Sidebar → Inventory → Requisition.

Page overview

| Column | Description |
|--------|-------------|
| Request Id | Unique requisition reference (click to view) |
| Requested Date | Date the request was created |
| Requested By | Staff member who raised the request |
| Vendor | Supplier linked to the request (when applicable) |
| Location | Delivery store location |
| Status | Draft, Pending, Approved, Rejected, or other workflow state |
| Actions | Open view or edit screen |

| Filter / tool | Description |
|---------------|-------------|
| Date range | Show requisitions within a period |
| Location | Filter by delivery location |
| Generate PDF | Print the filtered list |
| Export | Download as Excel |
| Create | Start a new requisition |

Create a requisition

  1. From the Requisition list, click Create (requires Create Stock Request).
  2. On the create form (/dashboard/stocks/create-stock-request):

| Field | Description |
|-------|-------------|
| Requisition Type | Select Purchase (the supported type in Office) |
| Delivery Location | Store location where goods should be delivered |
| Items | Line items with description, IUoM, and quantity desired |

  1. Click Add Item (after selecting a delivery location) to pick stock items from the item picker.
  2. For each line, enter Description, UoM, and Qty Desired.
  3. Choose one of:
  • Save As Draft — keep editing later from the list (Draft rows open the edit screen).
  • Submit For Approval — send to an approver.
  1. Click Cancel to return without saving.

At least one item is required. Each line must have a description, unit of measurement, and quantity.

Edit a draft requisition

  1. In the table, open Actions on a Draft row (or click the request id).
  2. You are taken to /dashboard/stocks/edit-stockRequest/{id}.
  3. Update items or location, then Save As Draft or Submit For Approval.

Non-draft requests open the read-only view page.

Approve or reject a requisition

  1. Open a Pending requisition from the list (/dashboard/stocks/view-stockRequest/{id}).
  2. Review items, delivery location, and request details.
  3. Click Approve or Reject (requires Approve Stock Request).
  4. For rejection, enter a remark in the confirmation modal.

Approved requisitions feed into the Purchase Order workflow.

Search and filter

  • Set a date range to load records for that period.
  • Use the location dropdown to show requisitions for one delivery location.
  • Export or print the filtered list with Export or Generate PDF.

Best practices

  • Select the correct Delivery Location before adding items — the item picker uses that location’s stock catalogue.
  • Use clear line Descriptions so procurement and receiving staff understand each request.
  • Submit for approval only when quantities are final; approved requests move to purchase ordering.
  • Maintain Vendors and Locations before heavy requisition use.

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